Privacy Policies
Website Privacy Policy
At Employee Safe, we are committed to safeguarding the privacy of individuals who visit and use our website. This Privacy Policy applies exclusively to this site. Once you navigate to an external website—whether through a link on our site or by other means—we are not responsible for the privacy policies or practices of those third-party websites. We encourage users to review the privacy policies posted on any external sites they visit.
We may collect general usage statistics from visitors to this site, such as user behavior and page interest. This data is used to help us improve and enhance the functionality and user experience of our website. These statistics do not contain any personally identifiable information unless it is voluntarily provided by you through web forms, surveys, or other interactive features.
In cases where access to specific areas of the site requires a user account and login credentials, we may collect and associate information such as usernames and passwords with usage activity. This allows us to monitor access and interactions with secured content for account management and security purposes.
We do not sell, trade, or distribute any personally identifiable information to third parties for marketing or commercial purposes. Personal information provided to us is used strictly for internal operations and will only be disclosed to outside parties when required by law, government regulation, or court order.
If you have any questions, concerns, or need further assistance, please don’t hesitate to contact us.
Consumer Information Privacy Policy
Employee Safe Inc., through its consumer reporting agency division, is committed to safeguarding the confidentiality and security of consumer information in compliance with the Fair Credit Reporting Act, 15 U.S.C. §1681 et seq. (“FCRA”).
Collection and Use of Consumer Information
Employee Safe Inc. obtains consumer information solely at the request of an authorized user who has a permissible purpose under the FCRA. Such purposes include, but are not limited to, employment screening, insurance underwriting, credit evaluation, and residential leasing. Prior to the release of any consumer report, the requesting party must certify, as required by the FCRA, that:
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A permissible purpose exists;
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In cases involving employment-related screening, the consumer has provided written authorization;
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The requesting party consents to reasonable audits by Employee Safe Inc. to confirm ongoing compliance with these requirements.
All users must further certify that consumer information will be kept strictly confidential and used solely for the purpose for which it was obtained.
Data Storage and Transmission
Employee Safe Inc. does not maintain a standing database of consumer information. Consumer data is only obtained in connection with a specific authorized request and is retained and transmitted in accordance with applicable legal and regulatory requirements.
Employee Safe Inc. does not transfer consumer information outside the United States or its territories, except as necessary to deliver a report to an authorized end user. In instances where information is sourced internationally, it is collected within the foreign jurisdiction and transmitted to Employee Safe Inc. within the United States, where it is handled in accordance with FCRA and applicable state laws.
Disclosure of Consumer Information
Consumer information is only disclosed to:
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The end user authorized by the consumer or permitted by law to receive the report;
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The consumer upon proper identification, as required under the FCRA;
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Law enforcement agencies, government bodies, or courts of competent jurisdiction when disclosure is required by law, regulation, subpoena, or court order.
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Employee Safe Inc. does not sell, distribute, or otherwise share consumer information with third parties, except as specifically permitted or required under applicable law.
Consumer Rights
Under the FCRA, consumers have the right to:
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Request disclosure of any information Employee Safe Inc. may possess about them;
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Dispute the accuracy or completeness of information contained in their file.
Employee Safe Inc. will conduct a reasonable investigation upon receiving a dispute and will update or correct records as appropriate in accordance with the FCRA.
Internal Security and Confidentiality Measures
Employee Safe Inc. employs a range of administrative, technical, and physical safeguards to protect consumer information, including but not limited to:
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Restricting internal access to consumer data to employees with a legitimate business need;
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Utilizing secure computer systems, locked file storage, and secure disposal containers;
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Maintaining encrypted backups of data;
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Retaining detailed records of all consumer information requests and the authorized parties making those requests;
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Prohibiting unauthorized browsing or access to consumer data by employees;
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Ensuring secure destruction of consumer information in compliance with Federal Trade Commission (FTC) disposal regulations, rendering such information unreadable and unrecoverable.
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Exceptions for Employer Investigations
In accordance with FCRA § 1681a(y)(1), there are specific exemptions for employers conducting investigations into suspected employee misconduct, violations of law, or breaches of employer policies (e.g., harassment or ethical violations). In such cases, prior notice or authorization from the employee may not be required, subject to applicable federal and state laws.
Contact Information
For questions, concerns, or to exercise your rights under this policy, please contact:
Employee Safe Inc.
Email: customerservice@employeesafe.com
Phone: 614-888-3377
Mailing Address: 20 Grace Drive, Powell, OH 43065